Smart Ways to Pack for Office Moves

As you get ready to head to a new office location, there are important considerations to ensure the process goes smoothly. Given the many stresses involved in the work day, planning ahead can reduce the stress on your co-workers, colleagues and family in the transition process. Moving to new office space can often mean an upgrade, allowing you to feel great about the transition over time. Careful planning can help you stay devoted to your clients and customers even as you shift physical space.

There are a variety of business and personal reasons to relocate an office, and a careful planning process can ensure you get back to work in less time. To start, you’ll need to organize your inventory in advance of the move. Since you’ll likely need to keep your business going at full speed in the mean time, it’s important to be efficient with both time and cost factors. Mapping out locations for your transported items and inventory in your new space can help with packing, planning and new location setup.

A proper planning model should map out the office, meeting, inventory, furniture and accessory locations. An important first step is determine exactly which items you want to keep since you may end up donating or selling certain inventory for the updated space. With full dimensions of your new office you can identify exactly how you will setup the new location. By properly taking inventory of your office belongings, you can determine the best way to pack your furniture.

In most cases, you’ll want to work with a professional, full service business mover during the relocation process. Service professionals provide safe, secure packing for office electronics, valuables and heavy items, so you don’t have to do the heavy lifting on your own. Make sure you have a full account of your inventory as well as insurance in advance of the move date. You may want to check with your insurance and accounting firm to determine the exact steps necessary to secure the move properly.

Since your employees will have to move some of their personal belongings, make sure they understand the details, dates and logistics of the move. Let your employees know to pack all small and personal possessions, while allowing the company to move important files, furniture and secure information, including electronics. With a checklist you can help employees identify the steps they need to take in order to complete the move successfully. It’s important that each employee is responsible for labeling and securing each item in their possession so you can better organize the moving process. Confidential and valuable files should have separate storage, so you can keep track of them at each point in the process.

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